Before you start writing, talk to the principal or the secretary for pupil personnel services. Ask if the school district has a form you can fill out to request your child’s records. If it doesn’t, then you can download this sample letter, courtesy of the National Dissemination Center for Children with Disabilities (NICHCY). Customize it with information about your child, and keep these points in mind:
- If it would be hard for you to come to the school to view the records, add a sentence to the letter explaining why.
- Ask the school to mail you a copy of your child’s records.
- Be sure to specify in the letter where you’d like the copies to be sent.
- You also can make a request via email. Sometimes that’s the quickest option and will make it easy to keep a record of the communications.
Get more information on requesting school records, including how to make sure the school received your letter. Once you have copies of your child’s records, it’s a good idea to organize them in a three-ring binder.