5 tips on organizing your child’s records in a three-ring binder

A three-ring binder can help you keep track of your child’s school documents. It also makes it easier to keep an eye on how much progress your child is making. Here are some tips on organizing your child’s school records.

1. Organize papers by topic.

Use section dividers and label each one: “Attendance Records,” “Behavior Correspondence,” “Medical Records,” etc. If you’re unsure how to get access to your child’s school records, follow these steps.

2. Organize papers by date.

Within each section, put the newest documents in the front. This will help you find what you’re looking for faster.

3. Make an extra copy.

For official documents like report cards, progress reports, and letters, make a copy so you can mark it up. Write “COPY” in the upper right-hand corner and store it in front of the original.

4. Think long term.

Are you going to make one binder per year? Or does it work better for you to store multiple years in one binder? If you want to combine years, use different types of section dividers or labels. This will make it easier to find the documents for a specific year.

5. Include supplies.

Ideally, your binder will have everything you need for important school meetings, like parent-teacher conferences. That’s why it’s a good idea to put in some extra paper for taking notes. You can also get a zippered pouch to store things like:

  • A hole punch

  • Highlighter, pen, or pencil

  • Sticky notes

  • Tape recorder and extra batteries

Does your child have an IEP? If so, get tips on how to make an IEP binder.


Explore related topics

Next steps